Qweebi Privacy Policy
Last Updated: May 20, 2025
This Privacy Policy is issued jointly by Qweebi Inc. (2093 Philadelphia Pike #8009, Claymont, DE 19703, USA) and Virtual Learning Machines Pte. Ltd. (68 Circular Road #02-01, Singapore 049422) (“VLMPL”) (collectively, “Qweebi,” “we,” “our”). It explains how both entities collect, use, share, and protect your personal information when you use our website, online makerspace, teacher dashboard, and related services.
We may make changes to this Privacy Policy from time to time. If we make changes, we will notify you by revising the "Last Updated" date above, and, in some cases, we may provide you with additional notice (such as adding a statement to our website or sending you a notification when you access the Qweebi teacher dashboard or makerspace platform). We encourage you to review this Privacy Policy regularly to stay informed about our information practices and the choices available to you.
Table of Content
Who is the Data Controller?
Data Subject Rights
Information that Qweebi Collects
Use of Personal Information
Information We Share
Information Users Share
Third-Party Service Providers
Security and Data Retention
Cookies and Similar Technologies
Removing Content
COPPA & FERPA Compliance
Contact Information
1. Who is the Data Controller?
Depending on where you live, one of these entities is responsible for your personal information:
If you’re in the U.S.:
Qweebi Inc. (2093 Philadelphia Pike #8009, Claymont, DE 19703, USA) decides why and how your data is processed under U.S. privacy laws. Our parent company, Virtual Learning Machines Pte. Ltd., handles the technical processing of that data on our behalf.
If you’re outside the U.S.:
Virtual Learning Machines Pte. Ltd. (68 Circular Road #02-01, Singapore 049422) decides why and how your data is processed under the laws that apply in your country and processes it to provide, secure, and improve our services.
2. Data Subject Rights
1. United States (CCPA / State Privacy Laws)
Right to Know what personal information we collect, use, share, or sell.
Right to Delete your personal information, subject to statutory exceptions.
Right to Opt-Out of any sale or sharing of personal information (we do not sell data).
Right to Non-Discrimination for exercising your privacy rights.
Additional State Rights (for example, Nevada’s “Right to Access” and “Right to Delete”).
2. European Union / United Kingdom (GDPR / UK-GDPR)
Right of Access – obtain confirmation and a copy of your personal data.
Right to Rectification – correct inaccurate or incomplete data.
Right to Erasure (“Right to be Forgotten”) – request deletion of your data.
Right to Restriction of Processing – block or suppress processing.
Right to Data Portability – receive your data in a structured, commonly used format.
Right to Object – object to processing based on public interest or direct marketing.
Right to Withdraw Consent – withdraw consent for processing at any time.
Right to Lodge a Complaint with a supervisory authority.
3. Other Jurisdictions
Where local law grants additional rights (for example, Brazil’s LGPD or Canada’s PIPEDA), we will honor those to the fullest extent required by law and respond through the same request channels listed above.
To exercise your rights under any applicable law (CCPA, COPPA/FERPA, GDPR, LGPD, PIPEDA, etc.), please email [email protected]. We will route your request to the appropriate controller—Qweebi Inc. for U.S. residents or VLMPL for non-U.S. residents—and respond within the timeframes required by the relevant law.
3. Information That Qweebi Collects
We collect the personal data described below
(California residents: the categories & purposes listed here also serve as our CCPA “Notice at Collection”; other readers can skip this notice.)
Categories & Purposes
Identifiers: name, email address, school name – to create and manage teacher accounts.
Device & Performance Data: CPU, RAM, OS version, application crash reports – to monitor and improve service quality.
Usage Data: project launches, video uploads, makerspace interactions – to operate, optimize, and enhance the platform.
A. User Accounts
1. Teacher Accounts:
When you sign up as a teacher, we collect:
Name
Email address
Role (e.g., “4th grade teacher”)
School name, type (public/private/charter), and address
Grades you teach
2. Student Accounts (under 18):
Students cannot sign up themselves. Teachers create their accounts and provide:
Student name
Username (may be pseudonymous)
Students then log in using a class code and their username.
We do not require any further personally identifiable information from student users.
B. Automatically Collected Information
1. Device & Performance Data
Device type (desktop, tablet, mobile)
System details (CPU, RAM, OS version)
Application crash and error reports
2. Usage Data
Actions such as launching a project, adding objects in the makerspace, or uploading a video
Feature usage metrics (e.g., which challenges are attempted most)
4. Use of Personal Information
If you’re a teacher, we may use your personal information to get in touch with you through email or phone to improve our understanding of how you want to use our products and services.
We do NOT collect any personally identifiable information from student users.
The information that we collect while teachers, and students access our platform (as defined in 3.B) is used for operating, improving, and maintaining the Qweebi platform and developing new products and services.
We may share or publish aggregated information about our users, such as statistics about the number of users using our product, the most popular student challenges, etc., on our website, social media channels, and on any other public platform. We ensure that none of the above updates disclose any personal information about you.
We may use de-identified, aggregated statistics for product improvement and benchmarking; no personal identifiers are retained.
5. Information We Share
As described in this policy, we do not share any personal information about you with third parties for their direct marketing purposes.
CCPA – Sales & Financial Incentives: We do not sell or share your personal information for monetary consideration and do not offer financial incentives for the retention of your data.
6. Information Student Users Share
The online makerspace allows users to share their screens, turn on their cameras, record their project's show-and-tell video (called project video), and upload it to our private servers.
Users can share their project video in two ways:
By copying a private URL link of their recording and sharing it with friends or family.
Student users can submit their videos directly within the platform, allowing their teacher to view the project video as part of the class activities.
The use of the show-and-tell feature on Qweebi is optional. Users can voluntarily choose to utilize this functionality to share their work with teachers, parents, and peers.
Users have the option to disable their camera and microphone while creating project video recordings.
User video is safely uploaded to our private servers. Only individuals with access to the private URL link of the recording, whether they are users or non-users, can view the student recording.
The recording is not available to anyone else on the web.
We urge users to be careful and thoughtful when deciding to upload or share their show-and-tell video by not disclosing personal information (like their name or location). Qweebi will not be responsible for any personally identifiable information that users provide using these features.
To permanently remove any student content, teachers or parent users can email us at [email protected] with the student identifiable (username and link to the video) that you want to be removed. We will remove the video within 7 working days and inform you regarding the same.
7. Third-Party Service Providers
We use a handful of third-party service providers - other companies that provide software services that help us do business. These are-
Service is used to capture anonymised product metrics for online makerspace.
Used for app crash report and delivering assets and configuration to the online makerspace.
Used for storing and processing project videos and anonymous web analytics.
Used for online makerspace crash reporting.
Used for capturing user interactions and events on the teacher dashboard (exclusively for teacher users!)
Used to provide chat support to teacher users on the teacher dashboard.
All third parties are bound by contract to process data only as needed to provide their services.
8. Security and Data Retention
Security Safeguards
Vendor-Managed Controls:
Cloudflare SOC 2 Type II audit of security, confidentiality, and availability controls.
Data encryption at rest (AES-256) and in transit (TLS 1.2+).
Annual review of Cloudflare’s ISO 27001 and PCI DSS certifications via Trust Hub.
Qweebi’s Controls:
Configuration Management: We enforce TLS for all endpoints, configure web-application firewall (WAF) rules, and rotate encryption keys quarterly.
Access Review: User permissions are audited monthly; access is granted on a least-privilege basis.
Logging & Monitoring: Production systems log all administrative actions and review logs from time to time for anomalies.
Incident Response: Documented procedures trigger breach notifications within 72 hours in accordance with applicable U.S. state laws.
We use Cloudflare as our third-party service provider to store project videos. Cloudflare is compliant with industry-standard security practices. Here’s the link to their privacy policy for more details.
Data Breach Notification
In the event of a data breach, the controller will notify supervisory authorities within 72 hours of becoming aware and will notify affected individuals as required by applicable U.S. state and international laws.
Data Retention
We retain personal data only as long as necessary to fulfill the purposes described in this policy or to comply with legal obligations:
Transactional Records: up to 7 years.
Temporary Logs: up to 30 days, unless otherwise required.
Note that deletion may also be triggered by account deletion, in which case we will permanently delete the relevant data within 30 days and certify its removal upon request.
9. Cookies & Similar Technologies
We use cookies and similar tracking technologies to:
Essential Cookies: enable core site functionality.
Analytics Cookies: capture anonymized usage metrics via Mixpanel and PostHog.
Performance Cookies: improve page load and asset delivery.
Managing Cookies: You can manage, block, or delete cookies at any time by adjusting your browser settings. For instructions, please refer to your browser’s help documentation.
10. Removing Content Posted By Users
1. Removal of Content
To remove content you have uploaded, you will need to send a request to [email protected] with your username and URL link of the uploaded content.
We will remove the content permanently within 7 working days.
2. Deletion of Account
To delete your account, please follow the steps in 10.1
11. COPPA & FERPA Compliance
COPPA School Exception: We rely on schools and their teachers to act as agents of parents by collecting any required parental permissions for student accounts. Teachers provide us only the minimal information needed to deliver our educational services. We use that information solely to enable classroom activities and do not use it for any other purpose or share it with unauthorized third parties.
FERPA School Official Exception: Under FERPA’s School Official exception, we process student records only at the request of, and under the direct control of, the school or district. We implement procedures to limit redisclosure of those records and to support district requests for record review, amendment, and data-destruction certification.
If we learn that we have unknowingly collected a Child’s personal information without legally required parental consent, we will take steps to delete the information as soon as possible. Parents who believe that their child has submitted personal information to us and would like to have it deleted may contact us at [email protected].
We do NOT require student users to submit any personally identifiable information beyond what is provided by the school under these exceptions.
12. Contact Information
For any privacy inquiries or to exercise your rights, please contact us at:
Email: [email protected]
Mail (U.S. users):
Qweebi Inc.
2093 Philadelphia Pike #8009
Claymont, DE 19703, USA
Mail (non-U.S. users):
Virtual Learning Machines Pte. Ltd.
68 Circular Road #02-01
Singapore 049422